Every per-seat line item on your bill is worth re-examining. Below is how we think about it — and how a typical engagement plays out.
Most of the growth in your SaaS bill isn't coming from features you use — it's coming from pricing structure.
Software that cost $500k and eighteen months in 2020 now costs roughly one-tenth of that, shipped in weeks. That isn't a discount — it's a structural change in how custom software gets built.
AI-assisted development, mature component libraries, and modern OSS moved the build-vs-buy line. What was a no-brainer SaaS purchase three years ago is now a sensible replacement target this quarter.
The catch: the new math only works if what gets built is actually solid. AI doesn't fix bad architecture — it just helps good architecture ship faster. That's what our team brings.
The goal isn't zero SaaS — it's the SaaS whose cost maps to its value. The categories below are how we sort your stack during the audit.
Internal CRMs, project and task tools, HRIS-lite, knowledge bases, reporting dashboards, most “ops” tooling, and any custom workflow app stitched together with Zapier and goodwill. These are usually the biggest per-seat lines and the worst fit for how you actually work.
Payment rails, cloud infrastructure, calendaring, identity, and heavy-compliance vertical SaaS you're already deep in (think healthcare EHRs, financial KYC, legal e-signature). Our custom builds talk to these cleanly instead of duplicating them.
Email, file storage, video conferencing, password managers, observability. These are cheap per seat, well-supported, and not a bottleneck on how your team works. Replacing them costs more than keeping them.
Not everything needs a custom app. Some loops just need an agent reading across your existing tools — routing, drafting, reconciling — with humans only pulled in for judgment calls. Often the highest-ROI starting point if your SaaS spend is modest.
We spend the first two weeks with your operators — not just your admins. We map the actual workflows, measure real SaaS spend (including the implicit costs: integration time, workarounds, admin overhead), and rank the stack into replace / integrate / keep / automate.
You end week two with a ranked list and a clear pilot candidate. If we think the economics don't work for your stack, we tell you — and you've paid for an audit, not a commitment.
We build and ship one replacement or one agent against your real data. Scope is deliberately tight — one clear workflow, one measurable SaaS line or hours-saved metric to beat.
If the pilot lands, we expand to the next item on the list. If it doesn't, you walk away with working software, your data migrated, and a clear-eyed view of where the line actually sits for your organization.